Club By-Laws

SECTION 1. MWJT shall be a non-profit organization oriented towards the gathering of Jeep owners on the Internet and at facilitated meetings and/or events. MWJT cannot discriminate or keep anyone from becoming a member because of sex, color, race, creed, religion, financial or social status. MWJT must offer and protect the ability of handicapped or otherwise disabled individuals who could not otherwise use the park/forest systems.

SECTION 2. Off-highway events and the organization thereof are one aspect of MWJT’s activities but will not be MWJT’s sole endeavor as a club.

SECTION 3. MWJT will provide its community with operating structure to facilitate technical Jeep discussion regarding the following:

• Provision of Jeep related resources
• Responsible use of public lands through membership in land-use focused organizations
• Exploration, maintenance, preservation, and enjoyment of OHV trails w/ fellow club members
• Provisions for social, educational, and family recreational activities
• Coordination and/or hosting of off-highway events
• Participating in and supporting activities to further the causes of OHV enthusiasts and users of the outdoors
• Must facilitate the education of Jeeps and off-roading
• Must preserve the ability to use Jeep on public land
• Must help off- road enthusiasts

SECTION 4. MWJT will make efforts to improve the overall status of our hobby through development of better public image and association with individuals who are interested and active in the hobby.

 SECTION 5. MWJT shall offer its volunteering efforts to other non-profit, charitable, and public/government organizations.

SECTION 6. MWJT will endorse the ideals of the United Four Wheel Drive Association (UFWDA) and promote the off- highway practice of “Tread Lightly”.

Article III: Membership

SECTION 1. MWJT is interested in responsible Jeep owners and off-highway enthusiasts who want to participate in Jeep related events and uphold club standards.

SECTION 2. Membership is not transferable and all incurred membership fees are nonrefundable.

SECTION 3. Memberships will only be accepted if they follow the proper MWJT membership procedure.

SECTION 4. Each membership only holds one vote during elections.

SECTION 5. Sponsor Membership will be defined by the current sponsorship programs. Each sponsorship membership only holds one vote during elections.

SECTION 6. The BOD reserves the right to reject any paid membership, renewal or online membership and associates at its discretion.

SECTION 7. All members and guests agree to conduct themselves in a respectable manner during club activities and online.

SECTION 8. Any person leaving under unfavorable conditions may be asked to return all evidence of club membership.

SECTION 9. All members and guests shall be bound by these bylaws.

SECTION 10. Once a member is considered to be in good standing the following rights and benefits shall be extended to him/her as a club member:

1. Full voting privileges on club events, election of officers, changes to bylaws, and any other circumstance that requires a vote by the general membership
2. Membership card that entitles the member to special discounts from approved vendors when    shown at time purchase is being made
3. Club decals that may be applied to owner’s vehicle
4. Access to member content on website
5. Members are responsible for renewing any dues once membership is set to expire

ARTICLE IV: DUES

SECTION 1. Membership dues are set at $25.00 a year and covers membership for a period of 12 months from the renew/join date. For instance, a new member joining on May 24 will be paid in full until the following May 24.  It is the members responsibility to renew dues.

SECTION 2. No portion of the dues will be refunded if a member chooses to leave or membership is revoked by the BOD.  If any issues arrive from electronic membership renewals BOD has degression for refunds.

SECTION 3. Dues, membership fees, or any existing extraneous charges will be subject to change due to an increase in operating costs or for any other reason deemed necessary by the BOD and will be subject to a majority vote of the BOD then subject to membership approval.

ARTICLE V: QUALIFICATIONS OF MEMBERSHIP

SECTION 1. To qualify for membership, a potential member or immediate family member must legally own a Jeep vehicle.

SECTION 2. All members must possess documentation showing proof of age, proof of driver’s license, and vehicle insurance and have written parental consent if under age 18.

SECTION 3. Prospective member must submit $25.00 fee with a completed application form.

SECTION 4. Sponsor Application – Club Sponsorship approved by the current BOD and club sponsorship programs will include at least one general membership for the term of the sponsorship contract.

ARTICLE VI: FISCAL YEAR

SECTION 1. The fiscal year shall begin in January and end in December.

SECTION 2. The BOD shall accept dues to be placed in an account for disbursement to carry out the purposes of the club during the fiscal year.

ARTICLE VII: ELECTIONS

SECTION 1. All members in good standing are eligible to run for and hold only one office.

SECTION 2. Nominations for club offices of president, vice president, treasurer, and secretary shall be open at theNovember meeting from the floor with a seconding nomination or in writing.

Those nominated may accept in person at the meeting or in writing following the nomination at the meeting.Nominations for all offices will be closed at the end of the November meeting. Nominations shall not be reopened unless only one candidate has been nominated for any given office. Nominations for these offices only shall be reopened at the December meeting. An official list of all candidates shall be published on the clubmessage board after the November meeting.

SECTION 3. Dues must be current at the December meeting. All persons on the election ballot must be current in their dues. Membership verification may be asked for when casting ballots at the December meeting.

SECTION 4. Voting at elections shall be done by written ballot at the December meeting.

SECTION 5. Each BOD position that has more than one candidate running shall go to individual position ballot voting. Collecting, counting and verification of membership status shall be executed by secretary. All votes are to be recorded in minutes and report of declared winner given to presiding officer for result announcement. In the event position of secretary has a ballot vote, a current elected board member must take the place of secretary and collect, count, and verify membership status and give report of total votes for minutes. All ballot votes will be available for any member at large to review directly following the meeting. All records of votes will be documented in minutes. At the next member meeting after minutes are approved all ballots will be destroyed.

SECTION 6. The newly elected BOD takes office on January 1 of the year they are elected for. They shall serve a term of one year.

SECTION 7. There is no limit to the number of terms for which a member may hold an office.

SECTION 8. The director positions of events, public relations, vendor affairs, trails and webmaster shall be filled by appointment from the board. During the November and December meeting interested parties will be asked to speak up.

SECTION 9. Immediate family members shall not sit on the same board of directors during the course of a term.

ARTICLE VIII: OFFICERS

SECTION 1. Elected officers of MWJT shall be president, vice president, secretary, and treasurer. Appointed officers of MWJT shall be director of vendor relations, director of public relations, director of trails, director of events and webmaster. Both elected and appointed officers shall constitute the governing body and will hereby be referred to as the board ofdirectors (BOD).

SECTION 2. In the absence of the president or in the event of his inability or refusal to act the order of succession is as follows: vicepresident, secretary, treasurer, director of events, director of public relations, director of trails, director of vendorrelations and webmaster.

SECTION 3. Any member may submit a motion in the manner explained in article XII, section 2 to the BOD to have any officer removed from office.

 SECTION 4. Any officer at any time may determine that his/her performance is not up to the standards outlined in these bylaws and may choose to resign from their position without scrutiny from the BOD or any other member.

 SECTION 5. In the event an officer is either removed or chooses to resign the position will be left vacant for a term of one month until suitable nominees are chosen, and an election can be scheduled and executed with proper notification given to the membership. If this order cannot be completed within the term of three months, the BOD may appoint a suitable candidate.

SECTION 6. In the event that the office of the president is vacated the vice president shall immediately assume the duties of president with the option to remain in the president role or continue as the Vice President leaving the open position open to be filled in the manner designated in article VII.

ARTICLE IX: RULES AND POWERS OF THE BOD

SECTION 1. The BOD shall have the power to manage all affairs of the club on any and all questions relating in any manner whatsoever to the club, and to make all contracts necessary for the proper transactions of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision, and management of the club and its finances and they shall make all appropriations.

SECTION 2. It shall be the duty of the BOD to prescribe and publish rules regulating the use and occupancy of the offices of theclub, and the care and protection of its property.

SECTION 3. Any officer or member of the BOD who is absent from three consecutive meetings of the BOD, unless he/she shall offer at the next meeting an excuse for his/her absence, which is satisfactory to the BOD, shall be deemed to have resigned as a member of the BOD, and cease to be a member of the BOD.

SECTION 4. The BOD can vote to create additional board positions as needed. These positions must be approved by the current BOD and brought to the membership for a vote. These BOD appointed positions are in effect for no longer than currentterm of the BOD and have full voting rights.

SECTION 5. The BOD shall have the following specific powers:

1. To appoint delegates to the different associations that this club may be a member of for the purpose of conferring with any association or club with respect to any matter in which the club may be concerned
2. To make rules for the conduct of members of the club and for their use of the club property
3. To suspend or expel a member for any conduct in violation of rules or behavior improper or  prejudicial to the interests of the club
4. To fix and enforce penalties for the violation of club rules
5. To prescribe rules for the admission of strangers or guests to the privileges of the club
6. To call special meetings of the club to consider special subjects
7. To prescribe additional duties for any officers, in addition to those herein set forth
8. The BOD will also appoint committees whenever it is necessary. These committee members are not members of the BOD nor have BOD voting rights.

ARTICLE X: DUTIES OF OFFICERS

SECTION 1. President. The president shall be the principal executive officer of the club and shall in general supervise and control all the business and affairs of the club. He/she shall preside at all meetings of the BOD. He/she may sign, with attention of the secretary or any other proper officer of the club authorized by the board, any deed, mortgage, bond, contract, or any other instrument which the BOD, these bylaws, or statue requires. In general, he/she shall perform all duties incident to the office of president and such other duties as may be prescribed by the BOD from time to time.

SECTION 2. Vice President. In absence of the president or in the event of his inability or refusal to act, the vice president shall perform the duties of the president, and when so acting shall have all the powers of and be subject to all restrictions upon the president. He/she shall maintain the bylaws of MWJT. The vice president shall perform such other duties as from time to time may be assigned to him/her by the president of the BOD.

SECTION 3. Secretary. The secretary shall keep minutes of the meetings of the BOD in one or more books provided for that purpose. He/she shall see that all notices are duly given in accordance with the provision of these bylaws or as required by law. He/she shall keep a register of the post office and email addresses of each club member, which shall be furnished to the secretary. The secretary shall also be in charge of any task relating to member relations. This shall include but is not limited to, mailing of the new member packets, collecting and maintaining membership forms, updating member status on the web site, and maintaining an accurate club roster. In general, the secretary shall perform all duties incident to the office of secretary and other such duties as from time to time may be assigned to him/her by the president of theBOD.

SECTION 4. Treasurer.

The treasurer shall have charge and custody of and be responsible for all funds and securities of the club. He/she shall receive and give receipts for monies due and payable to the club from any source whatsoever anddeposit all such moneys in the name of the club in such banks, trust companies, or depositories as shall be selected in accordance with the provisions of Article IX of these bylaws. The treasurer will also be responsible for providing the club with a report on accounts at general meetings. In general, he/she will perform all duties incident to the office of treasurer and other such duties as from time to time may be assigned to him/her by the president or the BOD.

SECTION 5. Director of Events. The director of events will have custody of and be responsible for planning of all of the outward activities held by the club. He/she shall keep a record of all such events and outings available for the BOD and be responsible for informing the membership of planned activities. He/she will, in general perform all duties incident to the office of director ofevents and any other such duties as from time to time may be assigned to him/her by the president or the BOD.

SECTION 6. Director of Public Relations. The director of public relations will be responsible for the outward appearance of and all advertising aspects of the club. He/she will be the contact and negotiation person who deals with the press with regards to the publicity of the club. He/she will set forth and uphold policy regarding any outward use of the MWJT name, logo, web address, oridentity. He/she will manage relationships with other clubs and organizations. The director of public relations will be the “voice” of the BOD to the public. In general, he/she will perform all duties incident to the office of director of public relations and any other such duties as from time to time may be assigned to him/her by the BOD.

SECTION 7. Director of Trails. The director of trails is responsible for leading (or assigning leaders) and planning any club sanctioned OHV activities. He/she will negotiate relationships with landowners, governmental agencies, proprietors, public officers, and any third party he chooses or is deemed necessary by the BOD in order to help protect our ability to off- road in designated areas and perhaps gain access to new sites. The director of trails will also be responsible for the general trail leadership of and have custody over the safety requirements for the club. He/she will advise on mechanical requirements, driver experience, safety equipment, and liability requirements and will promoteand enforce required equipment and required safety equipment lists. He/she will exemplify tread lightly philosophy to the membership and assist in educating membership about tread lightly principles. In general, he/she will perform all duties incident to the office of director of trails and any other such duties as from time to time may be assigned to him/her by the president or BOD.

 SECTION 8. Director of Vendor Relations. The director of vendor relations will be responsible for maintaining good relationships with vendors. He/she will be the point of contact for the vendors with regards to donations to the club for any reason. He/she will also work with the director of events when necessary to solicit sponsorship and/or donations from vendors. He/she will also be in charge of keeping the vendors informed of conditions that must be met in order to receive club discounts. He/she will also mediate all potential problems between members and vendors in order to maintain good relationships. He/she will seek out new relationships with vendors and keep the club members informed of discounts available to them. In general he/she will perform all duties incident to the office of vendor relations and any other such duties as from time to time may be assigned to him/her by the president or the BOD.

SECTION 9. Webmaster. The webmaster will be responsible for maintaining the website including developing enhancements, resolving bugs/defects, addressing account issues and assisting in new account validation. He/she will be the point of contact for the any web-related questions or issues.  In general, he/she will perform all duties incident to the office of webmaster and any other such duties asfrom time to time may be assigned to him/her by the BOD.

ARTICLE XI: MEETINGS

 SECTION 1. Club meetings are held once per month. The BOD will select the location. Permanent changes to the time, day and place of the monthly meeting shall not be made unless notice is given to the general membership not less than one month before such action is taken. In the event of an emergency due to a meeting location issue, the BOD has the discretion to change the time/date/day of the meeting with less than one month’s notice. All meetings are open tomembers, guests, and any other interested parties.

SECTION 2. Meetings shall be conducted according to the club bylaws. Open discussion from the floor is both permitted andencouraged.

SECTION 3. Club meetings will be preceded by a tentative agenda made available to all paid members on the club’s messageboard.

SECTION 4. Club meeting minutes will be made available on the club’s message board as soon as possible after the meeting date.

SECTION 5. The BOD, when necessary, may enter into an executive session. It is customary that these be held after the general club meeting is adjourned, however, they may be held at any time and any location convenient for the BOD. The executive session may be held to discuss sensitive topics before the board, which include but are not limited to legal matters, internal activities, or sensitive and confidential matters. Executive sessions will be closed to all except theBOD members and specifically invited individuals.

SECTION 6. The minutes from the BOD meetings shall be made available to the club members upon request and shall be entered into official club record but it is not required that they are part of the regular club minutes.

SECTION 7. ‘Robert’s Rules of Order Revised’ shall govern parliamentary procedure, when there is conflict, and the need arises.

SECTION 8. A suggested outline for a meeting could possibly contain the following parts, which may be added to or deleted from as needed:

1. Opening (roll call and introductions for new members and guests)
2. Finance report (to include monthly sources and uses of funds, projection, and balance sheet)
3. Other officers and committee reports
4. Membership update (any information concerning general membership)
5. Unfinished business (per agenda)
6. New business (per agenda)
7. Open discussion
8. Drawings, raffles, etc.
9. Adjournment

SECTION 9. The vice president shall assist the president in maintaining order at meetings to assure that the meeting moves alongin a timely fashion and every voice can be heard.

ARTICLE XII: VOTING

SECTION 1. The secretary will keep records of all voting activity and motions as part of the permanent MWJT records. All votingactivity records will be kept in one or more books provided for this purpose.

SECTION 2. All voting will follow Parliamentary Procedure whereby:

1. A member must make a motion in order to establish the requirement for a vote
2. Another member must second the motion for it to become a formal motion
3. Discussion of motion brought to membership audience present at meeting
4. Any other members may make subsequent motions
5. A motion under consideration may then be tabled or dismissed
6. Tabled motions will be tabled for one month unless otherwise specified
7. Successful motion to dismiss are the equivalent of a failed vote
8. All motions must either pass, fail, or be tabled
9. Motions may be made either through the members’ board, in person, or at the general meetings

SECTION 3. There is no official quorum for a general vote. A majority vote of members present is needed for affirmation.

SECTION 4. Active members are eligible to vote and are defined as having met the requirement for membership and are identified on a membership application as the primary applicant.

SECTION 5. Only active members may cast votes for the election of officers, changes to bylaws, and formal motions made atgeneral meetings

SECTION 6. At a meeting of the BOD, a majority of the total members of the board shall constitute a quorum and a majority vote of the directors present at a BOD meeting shall prevail. A BOD vote must include a minimum of 3 BOD members

SECTION 7. Votes once registered cannot be changed for any reason

SECTION 8. All votes will be tallied on the set date by board members. If the vote is for the election of officers, those counting mustnot be on the ballot.

SECTION 9. A vote shall be considered complete and enforceable when all of the votes are counted and approved.

SECTION 10. Complete votes shall be listed in the minutes as such and entered into club record

SECTION 11. The BOD shall have sole discretion to determine which motions shall be placed to the general membership for a voteand which will not.

SECTION 12. The BOD shall vote motions that are not scheduled for decision by the general membership and their ruling will beconsidered final.

SECTION 13. When necessary, the BOD shall establish conditions and methods for absentee voting.

ARTICLE XIII: FINANCES

SECTION 1. The treasurer will be responsible for establishing a non-profit organization banking relationship with a local bank.

SECTION 2. These records shall be presented to the BOD on a monthly basis, and abbreviated version of this shall be presented to the members every month and detailed records available upon request.

 SECTION 3. The club treasurer will maintain appropriate inventory records of all club fixed assets, including their origin and disposition. Fixed assets are to include all club-owned, long-term assets such as trailers, ramps, radios, and trailbuilding equipment, etc.

SECTION 4. The BOD shall appoint a club member to handle all club marketable items. The appointee will maintain clear and appropriate inventory records of all such items. These records shall be maintained in such a way that a dollar value can be assigned to the inventory on hand. Marketable items will include any item the club holds for resale such asapparel, stickers, decals, etc.

SECTION 5. All monies received from any source shall be forwarded directly to the treasurer as rapidly as possible.

 SECTION 6. Aside from general monthly expenses no withdrawals of funds shall be made without prior approval from the BOD.

 SECTION 7. The BOD without approval from the general membership has a spending limit of $500 per incident, with a recurring expense capped at $1,000.

SECTION 8. The club shall maintain a minimum target minimum bank balance of $5,000 bank balance to cover club operational expenses and financial commitments.

SECTION 9. The BOD may authorize any officer, agent or agents of the club, addition to the officers so authorized by these bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the club. Such authority may be general or confined to a specific instance.

ARTICLE XIV: ANNUAL FINANCIAL REVIEW

SECTION 1. The incoming and outgoing President and Treasurer with a club member appointed by the remaining BOD shall conduct an annual review of the club’s financial records. This review will be conducted in the time period between the last regular meeting   of the year and January 31st.

SECTION 2. The club treasurer and the person(s) maintaining the inventory of marketable items will make all records available tothe reviewer at a mutually agreed upon time and place.

SECTION 3. The reviewer shall submit a written report to the BOD within a reasonable time of the conclusion of the review, but no later than February 25 of the new fiscal year. This report will be available to members upon request.

SECTION 4. Any event where a motion has been approved to donate profits, must have a review of the profit/loss statement of by entire BOD prior to any donation in excess of $100 being made.  (Move to Section 20 Section 4)

ARTICLE XV: OFFICIAL EVENTS AND TRIP RULES

SECTION 1. To be recognized as an official MWJT event it must be announced to the general membership as such and all details regarding the proposed event must be made available to the general membership.

SECTION 2. To be recognized as an official MWJT event there shall be one member of the BOD present at all times. Small, informal, get-togethers, and pop-up runs are encouraged by MWJT but are not to be considered official events of MWJT.

SECTION 3. Events will be planned by the director of events and regulated by the director of trails when necessary.

 SECTION 4. All events are planned with safety as a primary factor; therefore, all events and participants in the event are subject toliability releases.

SECTION 5. The director of events shall have the ultimate decision-making authority for go/no go event decisions unless a higher ranking BOD member is present at the event, in which case that BOD member assumes unilateral decision makingauthority.

SECTION 6. The director of trails will inform director of events about current trail conditions, vehicular compliance, weather precautions, or any other issue that might influence the decision making for the event.

SECTION 7. If the director of events, a BOD member, or an appointed designee fails to show up for a scheduled event, the event is automatically canceled as an official MWJT event. Any further activity by members, guests, or others shall no longer be considered official nor will this activity be affiliated with MWJT.

SECTION 8. Events shall consist of off- highway trail rides and any other BOD designated activities.

SECTION 9. An event shall begin at the conclusion of a pre-run driver’s meeting or functional equivalent and concludes when thegroup or groups have returned to a designated location.

SECTION 10. In the event of multiple day events the organization and procurement of accommodations is the sole responsibility of the participant and not considered a portion of the event. The event itself is limited to the organized trail ride or otherdesignated activity.

SECTION 11. Any measures taken by MWJT to acquire, provide, reserve, or guarantee accommodations are done solely as a service to the participants and are still not to be considered a part of the event.

SECTION 12. Each participant shall be held responsible and liable for his/her own safety and the safety of the participant’s minor children and any personal property. Concerns about safety should be brought to the attention of the director of trails or designated officer immediately, if possible before becoming trail bound.

SECTION 13. Any member bringing a guest along to an event is responsible for that guest’s safety. If the guest is under the age of 18, he/she must have written permission from their parent or guardian, unless they are attending a show and are not participating.

SECTION 14. All event member participants and their guests shall obey the MWJT rules of trail conduct as listed in this article, all applicable laws of the county and state that event is in, and any subsequent rules of landowner if event is held on private property. Anyone not conforming to these rules will be asked to leave the group.

SECTION 15. Participants may bring pets to events but with the understanding that they will be expected to keep their pets under control and behaved at all times. The behavior and any damage or injury caused by the pet will remain the sole responsibility of its owner. The BOD reserves the right to prohibit pets to MWJT events.

SECTION 16. Profane language, when used at event, must be used with the utmost discretion. Please keep in mind that MWJT official events are meant to be family oriented and as such there is the likelihood that young children may be present.

SECTION 17. Any person behaving or operating their vehicle in an unsafe, rude, or negligent manner shall be asked to leave the event and will forfeit their attendance as well as any costs incurred for the event.

SECTION 18. There will be zero tolerance for consumption of alcohol and use of any sort of illegal substance while out on trails.

SECTION 19. Illegal possession of firearms during a club-sponsored event is strictly prohibited.

ARTICLE XVI: DISSOLUTION

In the event of dissolution of the club, the BOD shall, after making provisions for payment of all liabilities of the club, dispose of the club in such a manner, or to such organization or organizations, organized and operated exclusively for charitable, educational, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal revenue law), as the BOD shall be disposed of bythe Missouri Circuit Court, in and for the county in which the principal officer of the club is then located, exclusively for purposes, or to such organizations as said court shall determine, which are organized andoperated for such purposes.

ARTICLE XVII: INDEMNIFICATION

The club, to the extent legally permissible, shall indemnify each of its officers and former officers, and mayindemnify all employees and agents of the club against all liabilities and expenses, including amounts paid in satisfaction of judgment, in compromise, or as fines and penalties and counsel fees, reasonably incurred by anyof the aforementioned in connection with defense or disposition of any action, suit, or other proceeding, whether civil or criminal in which he/she may be involved in with which he/she may be threatened, while in office, except with respect to any matters as to which he/she shall have been adjudicated if any proceeding not to have acted in good faith, if the reason that his action was in the best interest of the club provided, however, that as to any matter disposed of by a compromise payment by such officer, employee, or agent, pursuant to a consent decree or otherwise, no indemnification for said payment or for any other expense shall be provided unless such compromise shall be approved as in the best interest of the club by majority vote of the disinterested officers then in office. The right of indemnification hereby provided should not be exclusive of or affect any other rights to which any officer, employee, or agent may be entitled. As used, the terms officers, employee, and agent include their respective heirs, executors, administrators, and an interested director is one against whom in capacity the proceedings in question or other proceeding on the same or similargrounds is then pending.

ARTICLE XIII: HAVING FUN!

Don’t forget to have fun and enjoy yourself. This club is not worth doing or having if we are not having fun inthe process. Do not let it become a chore.

ARTICLE XIX: AMENDMENTS

SECTION 1. The bylaws of this club may be altered, amended, or repealed by a simple majority vote of the members who chooseto vote. A 30-day notice will be given before taking a vote to change or amend the bylaws. Online notice will be given on the Members Only Forum and in the previous month’s minutes and absentee ballots will be accepted from the members known email address or they may vote at the next meeting.

SECTION 2. All changes to these bylaws shall be noted in article XX as well as the date of their revision.

ARTICLE XX: BYLAW REVISIONS

 Revision 1: April 4, 2012 – Key changes include the following: • Article 1: Removal of references to National Jeepthing, removal of Article I and movement of sub bylaws to Article III

• Article IV: Clarification that associate members’ rights are limited to member-only forum access; removal of Section 6 Charter Members; clarification of paid/online/associate memberships/guests
• Article V: Dues raised from $20 to $25 annually
• Article VI: Addition to membership qualification allows for immediate family member ownership of Jeep; Under 18 memberships will be allowed with parental consent
• Article XVI: Clarification that illegal possession of firearms during a club-sponsored event is strictly prohibited
• Addition of webmaster to Elections, Officers and Duties of Officers articles
• General Changes: Renumbering of Articles and Sections as appropriate due to changes; Various grammar/spelling changes; Removal of duplicate statements

Revision 2: December 6, 2016

• ARTICLE IV: DUES:
  • Section 1: Change in membership period- covers membership for a period of 12 months from the renew/join date.  For instance, a new member joining on May 24 will be paid in full until the following May 24.
  • Section 2: Change in renewal dates-Annual renewal will be due 12 months from the initial join/renew date and must be paid no later than the end of the month or the member will be reduced to the status of “on-line member” and lose all benefits of paid membership until the dues are renewed.
• ARTICLE XI: MEETINGS:
  • Section 1: Change in wording to accommodate changes for meeting night and location due to availability- Club meetings are held once per month.  The BOD will select the location.  Permanent changes to the time, day and place of the monthly meeting shall not be made unless notice is given to the general membership not less than one month before such action is taken.  In the event of an emergency due to a meeting location issue, the BOD has the discretion to change the time/date/day of the meeting with less than one month’s notice.
• ARTICLE VII: ELECTIONS:
  • Section 2: Changes in nomination process to allow for someone to be nominated that cannot attend the nomination meeting- Nominations for club offices of president, vice president, treasurer, and secretary shall be open at the November meeting from the floor with a seconding nomination or in writing.   Those nominated may accept in person at the meeting or in writing following the nomination at the meeting.  Nominations for all offices will be closed at the end of the November meeting.   Nominations shall not be reopened unless only one candidate has been nominated for any given office.  Nominations for these offices only shall be reopened at the December meeting.  An official list of all candidates shall be published on the club message board after the November meeting.

 Revision 3: August 18, 2022

• ARTICLE II PURPOSE
  • Within the whole document- changing bullet points to numbers (Example 3.1)
• ARTICLE III MEMBERSHIP
  • Section 4: Removal of Membership does include immediate family and legal dependents. The immediate family and legal depends are considered to be associate members and rights are limited to member-only forumaccess.
  • Section 5: Removal of  Honorary memberships may be granted by a majority vote of the board of directors (BOD) and are intact for one year. Honorary memberships do not carry voting rights nor can they hold an office.
  • Addition of Section 10

    Once a member is considered to be in good standing the following rights and benefits shall be extended tohim/her as a club member:

    • 10.1 Full voting privileges on club events, election of officers, changes to bylaws, and any othercircumstance that requires a vote by the general membership

    • 10.6 Membership card that entitles the member to special discounts from approved vendors when shown at time purchase is being made

    • 10.7 Club decals that may be applied to owner’s vehicle

    • 10.8 Access to member content on website

    • 10.9 Members are responsible for renewing any dues once membership is set to expire

• ARTICLE IV DUES
  • Section 1: Addition of It is the members responsibility to renew dues.
  • Section 2. Addition of If any issues arrive from electronic membership renewals BOD has degression for refunds.

• ARTICLE V QUALIFICATIONS OF MEMBERSHIP

  • Addition of Section 4

    SECTION 4. Sponsor Application – Club Sponsorship approved by the current BOD and club sponsorship programs will include at least one general membership for the term of the sponsorship contract.

• ARTICLE VII ELECTIONS

  • Section 3 Changed wording from Membership cards with the expiration date on them to Membership verification

  • Section 4 changed from written secret ballot to written ballot

  • Section 5 Changed from Collecting, counting of ballots and preliminary announcement of winners shall beexecuted by the secretary. When necessary, the BOD shall appoint a designee to perform this function.

    TO: Each BOD position that has more than one candidate running shall go to individual position ballot voting. Collecting, counting and verification of membership status shall be executed by secretary. All votes are to be recorded in minutes and report of declared winner given to presiding officer for result announcement. In the event position of secretary has a ballot vote, a current elected board member must take the place of secretary and collect, count, and verify membership status and give report of total votes for minutes. All ballot votes will be available for any member at large to review directly following the meeting. All records of votes will be documented in minutes. At the next member meeting after minutes are approved all ballots will be destroyed.

  • Addition of Section 9: Immediate family members shall not sit on the same board of directors during the course of a term.

• ARTICLE VIII OFFICERS

  • SECTION 6. In the event that the office of the president is vacated the vice president shall immediately assume the office of president thereby leaving the office of vice president to be filled in the manner designated in articleVII.

    Update to:

    SECTION 6. In the event that the office of the president is vacated the vice president shall immediately assume the duties of president with the option to remain in the president role or continue as the Vice President leaving the open position open to be filled in the manner designated in article VII.

• ARTICLE IX RULES AND POWERS OF THE BOD

  • SECTION 4. The BOD can vote to create additional board positions as needed. These BOD appointed positionsare in effect for the current term of the BOD and have full voting rights.

    Updated to:

    SECTION 4. The BOD can vote to create additional board positions as needed. These positions must be approved by the current BOD and brought to the membership for a vote. These BOD appointed positions are ineffect for no longer than current term of the BOD and have full voting rights.

  • Adding 5.8 The BOD will also appoint committees whenever it is necessary. These committee members are not members of the BOD nor have BOD voting rights.

• ARTICLE XI MEETING

  • Section 5 removal of The BOD meetings shall take place prior to the start of the meeting at 6:30 PM unless otherwise posted.

• ARTICLE XII VOTING

  • Addition of Section 2.3 Discussion of motion brought to membership audience present at meeting

  • Section 3- Removal of 51%

• ARTICLE XIII FINANCES

  • Removal of The treasurer will process all dues and maintain records of all financial activity of the club.Revision 1 as of 4/4/12

  • Section 7 Addition of with a recurring expense capped at $1,000.

  • Section 8 removal of the word “Cash” updated to minimum bank balance of $5000 from $1000. To cover changed from to be drawn from only in emergency situations. The BOD shall determine such emergencies. New The club shall maintain a minimum target minimum bank balance of $5,000 bank balance to cover club operational expenses and financial commitments

• ARTICLE XIV ANNUAL FINANCIAL REVIEW

  • Prior:

    SECTION 1. A club member appointed by the BOD shall conduct an annual review of the club’s financial records. This review will be conducted in the time period between the last regular meeting of the year andDecember 31st.

    Updated to:

    SECTION 1. The incoming and outgoing President and Treasurer with a club member appointed by the remaining BOD shall conduct an annual review of the club’s financial records. This review will be conducted in the time period between the last regular meeting   of the year and January 31st.

  • Section 3 removal of This report shall be read to the membership at the March meeting, updated with This report will be available to members upon request.

  • Prior:

    SECTION 4. The same individual shall not again be appointed as a reviewer until a time period of at least three years has elapsed.

    Updated to:

    SECTION 4.  Any event where a motion has been approved to donate profits, must have a review of the profit/loss statement of by entire BOD prior to any donation in excess of $100 being made.